NS reports in accordance with the GRI Standards’ Core option. The GRI Standards are the most widely accepted guidelines globally for preparing non-financial annual reports. The guidelines themselves can be found at www.globalreporting.org.
NS commissioned EY to provide the external limited assurance for the report. The sustainability information is found in the following chapters in the NS annual report: In Brief, 2018 in a Nutshell, Foreword by the CEO, The Profile of NS, Our Strategy, all the chapters included in Activities in the Netherlands and Operations Abroad, Our Impact on the Environment and on Society, NS as an Employer in the Netherlands, Organisational improvement, Dialogue with our Stakeholders, and Scope and Reporting Criteria. NS feels that external assurance is important because it generates more certainty about the reliability of the information given.
In the NS 2018 annual report, the performance of NS, the social aspects of that performance and the financial results are presented as an integrated whole wherever possible. This is a deliberate choice. NS is at the heart of the community. Passenger transport by train and the commercial operation and development of stations and their surroundings are intrinsically important to society. Other social aspects, such as care for the natural environment and social environment, are thus also an integral component of NS’s business operations.
The selection of the indicators is based on the GRI method, the 2019 Transport Plan, the discussions with our stakeholders and the resulting material relevance matrix. The information that we report is based where possible on measurements and calculations (e.g. for electricity consumption). Other data is taken from central administrative systems (e.g. HR data) or based on information provided by third parties (e.g. waste). If there have been changes in the definitions, measurement methods or the inherent limits in the data or if extrapolations or estimates have been used, this is specified in the report, the definition cards for the performance indicators in the Transport Plan or the reporting criteria. The last two can be found at www.ns.nl/mvoberekeningen and the performance indicators in the 2019 Transport Plan.
Sustainability has been part of the regular planning and control cycle since 2010. This means that the data is reported in the monthly reports. The processes for collecting and validating the data are described in the CSR Handbook. The internal validation procedures are performed by our auditors. They examine deviations in the data with respect to previous reports, consider the plausibility of the data in the reports and request supporting evidence where necessary.
The scope of the report has been determined on the basis of an analysis of the material relevance. This means that we are reporting on the materially relevant topics and drawing on the insights given by this analysis when making choices about the amount of detail and limits to our reporting on these topics. The material relevance matrix shows both the theme’s importance to stakeholders and the impact or influence NS has. Themes where NS has little impact or that are not seen as so important by stakeholders are not included in the report. Abellio was involved in the dialogue with the Dutch stakeholders.
The report covers the 2018 financial year, which ran from 1 January 2018 to 31 December 2018. This report primarily concerns NS’s activities in the Netherlands. The activities in the United Kingdom and Germany are also discussed where they involve operations in which NS holds a stake of more than 50%. All data has been measured unless stated otherwise in the methodology. Any estimates are carried out using the prescribed procedures in our Reporting Manual and then checked. An explanation of the margins of uncertainty in the data quantifying our impact can be found at www.ns.nl/mvoberekeningen. We report on the transport supply chain as a whole where procurement is concerned or where our process of value creation gives reason to do so. The choices we have made in this regard are specified under value creation. Where information covering the whole supply chain is reported, this is explicitly stated. Generally speaking, the report does not cover subcontractors or suppliers. In those parts of the report where this is done, this is explained. Acquisitions are included in the data from the date of acquisition; disposals are included until the date of disposal.